Fax Software

Overview

Fax Software is a special computer program that enables you to send and receive faxes from your computer without the need for a separate fax machine. Installing the software in your computer gives you the freedom to send and receive information at ease. Instead of the conventional form of first printing a hard copy of the message to be sent via a fax machine, the document is now sent to the fax software and then sent via the modem to the required destination.

How it Works

For Windows operating system, the fax software that is already loaded and installed has to be configured to start operation. This is done by clicking the box by the modem icon saying the computer is set up to send and receive. Once it is configured, you can instantly start sending and receiving faxes with the quick fax wizard. Open your document, click to print and select "fax" as your printer, and send.

Receiving incoming faxes is also easy. Just enable fax monitoring and the computer automatically listens for incoming faxes. You can select to either manually answer or let the computer pick up the fax automatically.

If using another computer fax software program simply load it on your computer and install as per your software package instructions. Then follow the prompts on the wizard to create and send your document or to receive a fax.

Benefits

With the fax software, you can now turn your computer into a fax machine in just click of a button. This eliminates the additional space occupied by a separate fax machine. All that is required to proceed with the faxing function is the computer and Internet access. This also eliminates the need for a second phone line, lowering the cost of operation. No maintenance, no paper, toner expenditure, possible repairs, etc.

Now, accessing the information is easy; you just need a computer enabled with fax software and internet access. Hence, the service is available from everywhere in the world. You can edit the message before you have sent the documents, if any.

Instead of saving the printed fax messages, now you can save a copy of the faxed message in the computer's hard drive. This will occupy minimal space and is not prone to dust or damage than messages saved on paper. You can integrate the fax messages with e-mail and voice mail much efficiently. It is easy to keep a track on the log in and log out of fax messages. Now, you no longer have to wait in front of the phone to receive the fax.

Costs

If your computer has Microsoft Windows XP as its operating software, then it already has computer fax software on board. All that you need to do is configure it. Other fax software programs are available for a free Internet download. You can also purchase fax software programs for as little as about $20 on up to about $150.

Timing

Anytime you think you need to upgrade your existing information pass over, it's a time that you think and purchase fax software. This will eliminate the need for additional phone line, paper, and fax machine.